Post by moon125 on Nov 5, 2024 1:11:16 GMT -6
In 2023, every fourth employee worldwide preferred to work remotely, and 23% of them were even ready to reduce their salary by 10% for this. The demand for remote work will remain in the coming years. This is not surprising, since the main advantage of remote work for employees is the ability to balance professional and personal life. Employers also benefit from this situation, since they do not need to spend resources on arranging workplaces and other operational costs. Companies can hire specialists from different regions, which increases access to qualified personnel.
The most important thing is to pay attention to the organization of the work process, especially when it comes to communications. In this article, we will tell you about 10 signs that the team is not communicating effectively remotely.
1. Calls take up more than 30% of working time
Each of us has at least once participated in a call, the essence of which can be easily summarized in an email. According to our data, 81% of remote workers are irritated by drawn-out calls with colleagues. They are tiring and distract from real work. Constant shopify website design calls with clarifications can drive anyone crazy. Therefore, no matter how trivial it may sound, before scheduling a call, think about whether it is really necessary.
How to conduct meetings
How to conduct meetings
Here are some more tips for running effective online meetings:
Determine the required composition of participants and focus on the set goals. Do not invite employees who are not involved in a specific project, for example, an accountant;
Clearly define the objectives of the meeting, send out the agenda in advance so that all participants have time to prepare;
Improvisation will distract from the main topic and confuse the participants, so create a plan for the upcoming meeting and follow the timing;
Optimize the meeting time by trying to reduce it to the necessary minimum. It is difficult for people to maintain concentration for several hours. Therefore, avoid unnecessary conversations and focus on key issues;
Give all participants a chance to speak and listen to their opinions, encourage open dialogue. Also control the flow of questions and stop protracted disputes.
Not all calls are equally useful
Not all calls are equally useful
At the end, don’t forget to summarize. Make sure the instructions were understood correctly and there are no issues that require further discussion. Make a meeting note and distribute it to employees (including those who were unable to attend) or send it electronically.
survey platform
Find out the opinion
of employees
Just!
2. Team members are not engaged in the conversation during the call
Some are silent, others are having lunch with the camera turned off during an online planning meeting. As a result, you are deprived of the lion's share of innovative ideas.
Sozvon meme
When an employee is not very involved in the call
There are several reasons why employees may remain silent in meetings:
Some people may feel insecure or afraid of criticism, so they choose to remain silent to avoid conflict or negative evaluation.
Tight deadlines are not the best time for meetings, as most employees want to get back to their tasks as quickly as possible to meet the deadline, which reduces their ability to focus on issues that are not directly related to the project.
If there are people in a meeting who dominate the discussion, others may feel that their opinions are not being heard.
Addressing these issues involves creating a more supportive and open environment so that participants feel comfortable and can speak up without fear. It may be worthwhile to hold individual conversations with participants to find out the reasons for their silence and find ways to support their active participation. Also consider using various brainstorming techniques or other methods to encourage active participation by all team members.
The best time to hold a meeting is midweek. At this time, employees are already actively engaged in work, but are not yet tired of it. In addition, the effectiveness of the meeting depends on the time. Based on the fact that the peak of human productivity occurs between 08:00 and 14:00, it is recommended to choose a slot from this period. However, it is better not to start the day with a meeting in order to give employees at least half an hour to get into the work rhythm.
The most important thing is to pay attention to the organization of the work process, especially when it comes to communications. In this article, we will tell you about 10 signs that the team is not communicating effectively remotely.
1. Calls take up more than 30% of working time
Each of us has at least once participated in a call, the essence of which can be easily summarized in an email. According to our data, 81% of remote workers are irritated by drawn-out calls with colleagues. They are tiring and distract from real work. Constant shopify website design calls with clarifications can drive anyone crazy. Therefore, no matter how trivial it may sound, before scheduling a call, think about whether it is really necessary.
How to conduct meetings
How to conduct meetings
Here are some more tips for running effective online meetings:
Determine the required composition of participants and focus on the set goals. Do not invite employees who are not involved in a specific project, for example, an accountant;
Clearly define the objectives of the meeting, send out the agenda in advance so that all participants have time to prepare;
Improvisation will distract from the main topic and confuse the participants, so create a plan for the upcoming meeting and follow the timing;
Optimize the meeting time by trying to reduce it to the necessary minimum. It is difficult for people to maintain concentration for several hours. Therefore, avoid unnecessary conversations and focus on key issues;
Give all participants a chance to speak and listen to their opinions, encourage open dialogue. Also control the flow of questions and stop protracted disputes.
Not all calls are equally useful
Not all calls are equally useful
At the end, don’t forget to summarize. Make sure the instructions were understood correctly and there are no issues that require further discussion. Make a meeting note and distribute it to employees (including those who were unable to attend) or send it electronically.
survey platform
Find out the opinion
of employees
Just!
2. Team members are not engaged in the conversation during the call
Some are silent, others are having lunch with the camera turned off during an online planning meeting. As a result, you are deprived of the lion's share of innovative ideas.
Sozvon meme
When an employee is not very involved in the call
There are several reasons why employees may remain silent in meetings:
Some people may feel insecure or afraid of criticism, so they choose to remain silent to avoid conflict or negative evaluation.
Tight deadlines are not the best time for meetings, as most employees want to get back to their tasks as quickly as possible to meet the deadline, which reduces their ability to focus on issues that are not directly related to the project.
If there are people in a meeting who dominate the discussion, others may feel that their opinions are not being heard.
Addressing these issues involves creating a more supportive and open environment so that participants feel comfortable and can speak up without fear. It may be worthwhile to hold individual conversations with participants to find out the reasons for their silence and find ways to support their active participation. Also consider using various brainstorming techniques or other methods to encourage active participation by all team members.
The best time to hold a meeting is midweek. At this time, employees are already actively engaged in work, but are not yet tired of it. In addition, the effectiveness of the meeting depends on the time. Based on the fact that the peak of human productivity occurs between 08:00 and 14:00, it is recommended to choose a slot from this period. However, it is better not to start the day with a meeting in order to give employees at least half an hour to get into the work rhythm.